808.29 Documenting and Verifying Hourly Participation Rates SR 07-25, 10/07 (FAM-A)

All core and secondary activities must be properly documented to count towards federal participation rates. Additionally, all NHEP activities (excluding barrier resolution, Family Intervention, and NHEP Portfolio activities) must be documented in order to count towards the individual’s NHEP participation requirements. Hours must be recorded by the 15th of the following month to count towards participation in the previous month. Barrier Resolution activities, Family Intervention activities, and completion of the Form NHEP225, NHEP Portfolio: Planning for Success, are documented to verify NHEP compliance.

When recorded by the 15th of the following month:

• Unpaid activities that are monitored daily will continue to count towards participation when the NHEP participant’s supervising authority signs off on a * verification form no less than once every two weeks; or

• Paid activities, including employment, OJT, and HomeCare Works, that are supervised daily will continue to count towards participation when verified by paycheck stubs every six months or when changes occur.

Hours that are not properly verified cannot count towards the participant’s work participation requirements, nor will they count towards federal reporting requirements.

Excused absences and holidays in which the participant was scheduled for activities may be counted as participation hours. Monthly excused absences cannot exceed 12 hours for individuals caring for a child age 6 or older (60 hours per 12 months), and 8 hours for those caring for a child under age 6 (40 hours per 12 months). Holiday hours are counted as holiday hours for non-work activities.

Example: A participant who is scheduled for activities Thanksgiving week may have 3 days of participation hours and 2 days of holiday hours.