SR 17-22 Dated 11/17

STATE OF NEW HAMPSHIRE

INTER-DEPARTMENT COMMUNICATION – Division of Family Assistance (DFA)

SUMMARY

This SR releases the new NHEP Job Readiness Module Series, along with its associated job readiness activities approved by the NHEP Work Verification Plan.  The purpose of this new module series is to further support vocational assessment and career pathway planning as tools for long-term success for NHEP clients.    

In a related change, Form NHEP, NHEP Portfolio: Planning for Success, its associated instructions, NHEP225(i), Form 228(O), Employability Plan (Orientation Version), its associated instructions, NHEP 228(O)(i), and its Spanish Translation, NHEP 228(O)(SP),  are obsolete with the release of this SR.

DESCRIPTION OF REVISIONS MADE TO FORMS

DFA Form 221

DFA Form 221, New Hampshire Employment Plan, is a 4-panel, double-sided pamphlet that is used to notify FANF financial assistance applicants, recipients, and other interested parties about NHEP. This form has been revised to replace portfolio language with reference to the new Job Readiness Module Series.  Since there are no changes associated with the use of this form,   the instructions were not revised and will not be re-released with this SR.  

Form NHEP267 MOD1 Module 1

Module 1, Planning for Success, is a 92-page double-sided workbook that assesses participants’ interests, work values, skills, knowledge, emotional intelligence, and learning styles to determine how these best fit into their career choices.

Form NHEP267 MOD2 Module 2

Module 2, Researching Career Choices, is a 104-page double-sided workbook that assists participants in conducting research to determine if their career choices will fit in with their lifestyle, personal goals, and their short-term and long-term career goals.  

Form NHEP267 MOD3 Module 3

Module 3, Getting Ready for a Job, is a 60-page double-sided workbook that helps participants get job-ready by developing a resume, cover letter, and a reference list.

Form NHEP267 MOD4 Module 4

Module 4, Searching for the Right Job, is a 72-page double-sided workbook that helps participants conduct effective job searches that will result in job interviews and offers of employment.  This module includes tips on how to fill out a job application, how to do well on a job interview, and how to follow-up after a job interview.  

Form NHEP267 MOD5 Module 5

Module 5, Meeting Employer Expectations, is a 68-page double-sided workbook that helps NHEP participants understand what is expected of them as an employee and what they should expect from their employer.

Form NHEP267

Form NHEP267, Job Readiness Activity Verification, is a one-page single-sided paper form that has been revised to align with the new module series.  This form is used by NHEP clients to keep track of the job readiness work activities they complete as part of their participation in NHEP.  Instructions were revised accordingly.

Form NHEP267 MOD1

Form NHEP267 MOD1 is a single-sided paper form used by NHEP clients to track and record the hours they spend completing job readiness activities contained in Module 1 – Planning for Success.  Instructions were created accordingly.

Form NHEP267 MOD2

Form NHEP267 MOD2 is a single-sided paper form used by NHEP clients to track and record the hours they spend completing job readiness activities contained in Module 2 – Researching Career Choices.  Instructions were created accordingly.

Form NHEP267 MOD3

Form NHEP267 MOD3 is a single-sided paper form used by NHEP clients to track and record the hours they spend completing job readiness activities contained in Module 3 – Getting Ready for a Job.  Instructions were created accordingly.

Form NHEP267 MOD4

Form NHEP267 MOD4 is a single-sided paper form used by NHEP clients to track and record the hours they spend completing job readiness activities contained in Module 4 – Searching for the Right Job.  Instructions were created accordingly.

Form NHEP267 MOD5

Form NHEP267 MOD5 is a single-sided paper form used by NHEP clients to track and record the hours they spend completing job readiness activities contained in Module 5 – Meeting Employer Expectations.

Form NHEP271 MOD1

Form NHEP271 MOD1, My Vocational Assessment Results, is a one-page, single-sided paper form used by NHEP clients to record the results of the assessments that they completed in Module 1.  Instructions were created accordingly.

Form NHEP271 MOD2

Form NHEP271 MOD2, My Career Pathway, is a one-page, single-sided paper form used by NHEP clients to record the results of the work completed in Module 2.  Instructions were created accordingly.

All forms identified in this SR are available in the DHHS Warehouse and can be ordered using the current forms reordering procedures, via the Quarterly Form Order (QFO).  The forms are also available electronically, for Department staff only, in the Family Services Folder on the N Drive. The forms will be available to the public on the following websites:  www.dhhs.nh.gov/dfa/apply.htm and www.dhhs.nh.gov/dfa/ebt.htm.

POLICY MANUAL REVISIONS

Revised Family Assistance Manual Topics

Section 808.15                          Orientation

Section 808.17                          Service Determination Appointment (SDA) and Ongoing Assessments

Section 808.39                          NHEP Activities: Job Readiness

IMPLEMENTATION

The policy released in this SR is effective upon receipt.

All forms identified in this SR are available in the DHHS Warehouse and can be ordered using the current forms reordering procedures, via the Quarterly Form Order (QFO).  The forms are also available electronically, for Department staff only, in the Family Services Folder on the N Drive. The forms will be available to the public on the following websites:  www.dhhs.nh.gov/dfa/apply.htm and www.dhhs.nh.gov/dfa/ebt.htm.

CLIENT NOTIFICATION

No special client notification is planned or needed.

TRAINING

On April 19, 2016, ECS and FSM staff received training on the new module series and the career pathways planning process.  On May 18, 2017, FSM staff received additional training on the introductory career pathways planning tools.

FORMS MANUAL POSTING INSTRUCTIONS

DISPOSITION

This SR may be destroyed or deleted after its contents have been noted and the revised manual topics released by this SR have been posted to the On-line manuals.

DISTRIBUTION

This SR will be distributed according to the electronic distribution list for DFA policy releases. This SR, and revised On-Line Manuals, will be available for agency staff in the On-Line Manual Library, and for public access on the Internet at www.dhhs.nh.gov/dfa/publications.htm, effective December 4, 2017. Additionally, this SR, and printed pages with posting instructions, will be distributed under separate cover to all internal hard copy holders of the Family Assistance Manual.

DFA/SVW:s

CERTIFICATE OF DESTRUCTION

I certify that all copies of the following forms have been destroyed:

Return this certificate to the DFA Policy Unit, 129 Pleasant St, Brown Bldg, 3rd Floor, Concord, NH 03301, after the instructions in the SR have been carried out.